Sports Club Management Software for Team Operations

Rosters, schedules, RSVPs, attendance, messaging, registration, volunteers and expenses in one app. Free for parents and athletes, one published flat fee for the club.

Sports club management software for the work between teams and families

Most clubs do not fail at the big things. They lose hours to the small ones: the schedule that changed in one place and not another, the family who never got the message, the volunteer slot nobody confirmed, the receipt that surfaced in March.

Sports club management software should make that layer disappear. Rostered runs the week-to-week season for a youth sports club, in one app, on iOS, Android and the web.

What a club actually has to keep straight

  • Athletes, families and guardians, with one parent account covering every child across every team.
  • Divisions, teams and cohorts, so a two hundred athlete club is navigable.
  • Schedules at club, division or team level, including multi-day tournaments.
  • Calendar feeds for an athlete, a family, a team, a division or the whole club, that keep updating in Google, Apple and Outlook.
  • RSVPs answered per athlete and per day, with reminders that link straight to the event.
  • Attendance, marked present or absent, with excused reasons and guardian same-day check-in.
  • Messaging in team and division channels that follow the roster, with role mentions and on-request translation.
  • Registration, through a public signup page where enabled, and an admin review queue.
  • Volunteers, with jobs on an event or standing alone and slot counts that maintain themselves.
  • Expenses, scanned from a receipt and rolled into reports with an approval step.
  • Live scoring from the sideline, with push updates and box scores.

The features index has a page for each.

Why a single source of truth matters more as you grow

At one team, four tools is survivable. At nine teams it is a second job, and it is always the same volunteer doing it.

The cost is not the tools. It is the reconciliation: a family profile updated here, a roster edited there, a schedule change announced in a group text, attendance in somebody’s notes app. Each works alone. Together they drift, and the club stops trusting what it sees, which is the point at which parents start asking the coach directly and the coach’s evening disappears.

When the roster is the source of truth, one edit moves the schedule, the RSVPs, the attendance sheet and the team’s channel at the same time.

What clubs are usually replacing

A spreadsheet, a group chat, a calendar somebody maintains by hand, and a shoebox of receipts. Rostered imports a spreadsheet, with column mapping, a preview of every family before anything is created, and control over whether welcome emails go out. A roster can also be typed in, or filled in by your families from a link you send. Migrating in the off season without notifying two hundred families is a supported choice.

Built so parents actually use it

This is the part that decides whether club software succeeds. Rostered is free for parents and athletes, always. They see no advertising. One account covers every child in the family. It works in any browser, so the grandparent who will not install anything can still see Saturday. The apps add push notifications for families who want them.

Software the families ignore is just a more expensive spreadsheet.

What Rostered does not do

  • No public website builder. If your club needs its public site built and hosted, this is not that.
  • No facility or field booking. Events carry a location, but Rostered does not manage bookings against a facility.
  • Not tryout management, and not league administration across unaffiliated organizations.
  • Live scoring covers a range of team sports, not all of them. If yours is missing, tell us, because demand is what moves the list.

What it costs

One flat monthly fee for the club, published: Squad $9 for up to 10 athletes, Team $19 for up to 25, Club $49 for up to 50, Academy $99 for up to 100, Elite $199 for up to 250. No per-team multiplier, no quote call, no contract. Cancel and export your data whenever you like. See pricing, or talk to us above 250 athletes.

If your club runs on four tools and one exhausted volunteer, Rostered is the one place the season can live. Start your club.

Spend the season coaching, not coordinating.

Get Rostered →Talk to us →